Hi, we are Glera Games, and we are hiring!
To assess whether you are a right fit for the role we need your personal data. You may refuse to provide it, but in this case, we will not be able to continue with your hiring process.
We process information that was directly submitted by you or your referees, and information that was published by you at professional networks. We collect various types of data, such as your name, visa status, educational and professional background, your job preferences with respect to mode of work, salary and location as well as other information you choose to disclose by submitting a CV, cover letter or during an interview.
We will keep your information for 24 months from the moment we have decided whether or not to appoint you, but we may store your data for a longer period subject to your consent.
When processing your personal data, we mostly rely on our legitimate interests and your consent. We have employed sufficient security measures to ensure protection of your data. We may transfer your data to third parties, such as third-party providers of our recruitment systems, but they are not allowed to use your data for their own purposes. When we transfer your data outside the EU, we employ appropriate safeguards to ensure that the level of your data protection is similar to European.
You have certain rights with respect to your data: you may ask to review, to verify, to correct or to delete your personal information, you may object to the processing of your personal data, request that we transfer a copy of your personal information to another party or withdraw consent to processing. You may also lodge a complaint with a competent authority.
If you need more details about our processing of your personal data, please read our entire Privacy Notice or contact [email protected]
Privacy notice for job applicants of Glera Games
This Privacy Notice refers to hiring activities of Glera Games Apps Limited, its subsidiaries and affiliates (jointly referred to as Glera Games or we, us, our, or similar derivatives). This Privacy Notice is directed at any person who is considered a job applicant, a candidate for a role or is otherwise engaging with us with respect to our hiring process (Candidate or you and any derivatives thereof).
The purpose of this Notice is to explain to you and other data subjects which personal data we gather, which principles apply, which legal basis for processing we rely on, how your personal data is processed, transferred and how long it is retained for. We will also provide you with information on your rights with regards to your personal data.
We are a data controller in relation to your personal data. This means that we are responsible for deciding how we hold and use personal information about you. We may engage other persons to process your personal data on the basis of our instructions – data processors.
To get more detailed information on which entity is the data controller with respect to your data, please refer to section Additional Provisions for specific jurisdictions.
If you have any questions regarding this Notice or other data protection or privacy matters, please send an enquiry to [email protected]
Which Personal data is collected?
Your contact details:
- Last name, first name, other names or preferred names (if applicable)
- Country and city of your location
- Telephone number, primary email address, social media (if applicable)
Other personal details:
- Gender, salutation, date of birth
Education and trainings information:
- Information about academic educational background, degrees, diplomas, certificates, majors and minors, dates of attendance
- Information on trainings attended and professional examinations passed
- Information on language skills, relevant certificates
Professional experience:
- Legal company names and their brand names (trade names), job titles, job descriptions, achievements, dates of start and of termination of employment, address, phone number
Job preferences:
- Job openings you are interested in
- Salary, bonuses, and other benefits preferences
- Office location preferences
- Preferences for remote / hybrid / office mode of work
Organizational details:
- Information about your citizenships, residence and work permits obtained.
Other:
- Any other information provided by you in your CV, resume, or cover letter
- Any information provided by you to us by the means of correspondence or phone calls, during interviews
- CCTV recordings (if visiting offices of Glera Games for an on-site interview)
Collection of sensitive information
We do not collect sensitive types of personal data (i.e., sexual orientation, religious beliefs, or political affiliation). We do not envisage that we will process information about criminal convictions.
If you decide to disclose any information about your health, that information will be used for the sole purpose of adjusting the hiring process to meet your needs. We do not require mandatory disclosure of such information and do not retain it.
Why do we process your personal data?
We will rely on four legal grounds to collect, store, transfer or otherwise process your personal data:
- processing is necessary to take necessary steps prior to entering into a contract (1);
- processing is necessary for compliance with our legal obligation (2);
- processing is necessary for the purposes of the legitimate interests pursued by Glera Games (3);
- your consent to the processing of your personal data for one or more specific purposes (4).
Here are the examples of purposes of data processing and how they match the legal grounds:
| Legal basis | Purposes of processing of data |
|---|---|
| (1) | Confirming capacity to enter into contractual obligations Drafting a contract of employment / service agreement |
| (2) | Confirming whether you have necessary documents to commence employment in the chosen / agreed location |
| (3) | Assessment of your skills, qualifications, and suitability for the role Communication with you about the recruitment process Keeping records related to our hiring processes |
| (4) | Carrying our reference checks Retaining your CV to inform you of other opportunities |
How do we collect your personal data?
We collect personal information about candidates from the following sources:
- You, the Candidate.
- An employee who referred you pursuant to our internal referral program, from whom we collect your CV and contact information.
- Recruitment agencies, from which we collect your CV and contact information.
- Your named referees.
- Your publicly available profiles published at professional platforms, such as LinkedIn, Behance, ArtStation, HeadHunter.ru, Rabota.by.
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
Automated decision-making
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
When do we share your personal data?
We may share and / or transfer your personal data in the following cases:
- Internally. We will disclose your personal data with personnel involved in our hiring and recruitment processes (both employees and external contractors).
- Affiliates. We may share your personal data with subsidiaries, affiliates, and companies under common control with Glera Games Apps Limited.
- Third-party service providers. We may share your data with our third-party service providers in connection with provision of the services related to recruitment and talent acquisition (i.e., our ATS system, email service providers, internal communication systems and messengers). We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. Please refer to our Privacy Policy for additional information
- Public authorities. Your personal data may be disclosed to public authorities subject to valid court order, warrant or subpoena.
- Corporate transactions. Your personal information may be disclosed or transferred to relevant third parties in the event of, or as part of the due diligence for, any proposed or actual sale, merger, consolidation, joint venture, transfer, or other disposition of all or part of our business, assets, or stock (including in connection with any bankruptcy or similar proceeding). If a corporate transaction occurs, we will provide notification of any changes to the control of your information, as well as choices you may have.
When and where we may transfer your data to a third-party, we will do so subject to necessary safeguards and precautions, including verifying that the third party has necessary technical and organizational measures in place to ensure compliance with GDPR.
During our ordinary course of business we may share your personal data with entities located outside the European Economic Area. It may be in our legitimate business interest to transfer your personal data to a country that does not provide the same level of personal data protection (legislation- or enforcement-wise) as EEA countries. Where this is the case, we will rely on appropriate safeguards, including standard contractual clauses as amended from time to time by the European Commission.
Data security
We have put in place appropriate administrative, technical and physical security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
In addition, we provide your personal information to employees, contractors and other third parties on a strict 'need-to-know' basis. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. For more information, please contact [email protected]
How long will we store your information?
We will retain your personal information for a period of 24 months after we have communicated to you our decision about whether to appoint you to the role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with laws and regulations.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information. This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
- Withdraw consent. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely. Please be advised, that we do not require your consent if we use your personal data to carry out our legal obligations or exercise specific rights vested in by law.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, request that we transfer a copy of your personal information to another party, or withdraw consent to processing, please contact [email protected]
Your requests and grievances will be considered free of charge. We will take appropriate efforts to resolve your issues within one (1) month, unless the law establishes lesser deadlines, in which case we will inform you of such in writing.
If you believe that an infringement of GDPR took place, you may lodge a complaint with a data protection authority. Contact details of our supervisory authorities are listed below.
Additional Provisions for Specific Jurisdictions
If you apply for a job located in Lithuania, your data controller is:
Glera Games UAB, Company number: 304225175, Address: Lvovo g. 101, Vilnius, Lithuania, 08104.
In case your grievances are not resolved, you may lodge a complaint to the State Data Protection Inspectorate (https://vdai.lrv.lt/en/, [email protected])
If you apply for a job located in Cyprus,or for a remote position, your data controller is:
Glera Games Apps Limited, Company number HE 421378, Address: Archiepiskopou Makariou III, 169, CEDAR OASIS TOWER, office 701, Limassol, 3027, Cyprus
In case your grievances are not resolved, you may lodge a complaint to the Commissioner for Personal Data Protection (http://www.dataprotection.gov.cy/, [email protected])